QuickBooks Online Mobile App Fave: Saving Expenses
What I love about QuickBooks Online is the companion mobile app, which is free from both the
and
stores. I work in the Google ecosystem, so I will be talking about the Android app in this example.
One of my favorite functions is recording expenses. This is a great little feature for those on the run racking up charges for things like meals, gas, office supplies, or whatever while out of the office. I can't tell you how many clients I meet with where the bookkeeper complains about the owner not providing receipts for expenses.
No more excuses. Entering an expense is intuitive and uses language in questions that are easy to understand. And the best part is being able to attach a photo of a receipt, or anything else for that matter, for free! Yes, free attachments. This is functionality usually seen in 3rd party apps that you have to pay for.
You just click on the camera icon.
And Select Source. This means that you are not only limited to taking a picture, but you can select an existing file from from your photos, Dropbox, etc.
And then just snap your receipt.
Done.
And for those that want that extra backup capability of saving receipts, I have turned on Auto Backup in my Google+ settings so that every photo that I take gets backed up into the cloud.
And of course, this all syncs automagically and becomes available immediately in the web-based version of QuickBooks Online.
QuickBooks Mobile will be discontinued effective July 31, 2014
Unfortunately, Intuit has decided to kill their mobile app for QuickBooks for Windows product. Even though this app was limited in functionality, it was still a great way to quickly look up customers and create invoices when out and about and away from the office. This is just one more indication that Intuit is focusing their resources on the QuickBooks Online product.
However, due to the short lead time on this announcement, this will cause a lot of headaches for businesses that have already invested and implemented their processes based on it. And now they will scramble to find replacements.
Fortunately, I have stuck with
for all my clients' mobile needs. Not only does it have probably the best sync with QuickBooks, but practically all your data
and more
is available out of the office on any mobile device.
Contact us to find out how we can get your business back up and running with the best mobile option for QuickBooks.
