QuickBooks 2012 Release 8 (R8) Now Available (Manual Update)
There are a lot of changes, enhancements, and fixes in this release. You can wait until the automatic update or install now for the following:
Subscription Feature
Available in Premier Plus, Pro Plus and QuickBooks Accountant with PAP
Added the ability to print bills in QuickBooks.
New feature added to improve how QuickBooks handles bounced checks.
1099 Forms
QuickBooks can now print large numbers of 1099s without interruption.
Accountant Specific
Fixed an issue that prevented the Accountant Center from opening.
Accountant version: The Home page will now display when opening company files if the Desktop preference is selected
Advanced Inventory (Available in Enterprise Solutions Only)
QuickBooks will now use the next default Doc number when duplicating the inventory transfer transaction.
When exporting Inventory Valuation Summary by Site and Inventory Stock Status by Site reports to Excel, the totals will display the totals in QuickBooks and not as zeroes.
In the Inventory Center, the Quantity on Hand will now automatically refresh after transferring items to different sites.
The 'Filter Report by Serial Number' window will no longer appear when processing multiple reports that include the Transaction List by Serial Number reports. Instead, the report will remember the last serial number used.
QuickBooks will no longer crash during condense when inventory adjustments with serial/lot numbers are within the date range of the condense.
Additional boxes will no longer appear on printed invoices or PDFs when Serial Number is selected to print in the columns.
The message, "Default components to same sites as finished assembly" will now appear on the Build Assembly screen when you choose to bring back one-time messages.
Warning message "The number of Serial #s is less/more than the Quantity Specified" will now display - or not -- depending on your preferences setting.
You will now be able to view lots in the negative in the Lot Number Count column when creating adjustments for Lot Numbers.
The Print button in the Setup Advanced Inventory screen will now work correctly.
Application Integration
Improved performance when syncing contacts with Outlook.
Banking
QuickBooks will no longer display an incorrect check number after clicking Edit Transaction on a check where the number has been changed but not yet recorded.
Calendar
QuickBooks Enterprise users assigned to the Time Tracking role will now be able to see time activities on the Calendar.
Sales Orders will now show under the Upcoming and Past Due sections on the Calendar.
QuickBooks will no longer exclude items created in a previous year from the Past Due section of the Calendar.
Condense Data
The Condense Data feature now works correctly when the option to "Create a report showing which transactions cannot be removed" is selected.
Email Sales Forms and Statements
QuickBooks will no longer create duplicates in the Select Forms to Send window if the Save button is clicked on an invoice marked To Be Emailed.
Enhanced Inventory Receiving (Available in Enterprise Solutions Only)
When Enhanced Inventory Receiving has been successfully enabled and multi-currency is on, the landing page will display amounts in the home currency.
Purchase order status now correctly changes back to open when bills linked to it are deleted.
Some crashes during the Enhanced Inventory Receiving conversions have been fixed.
When changing a service item's income or expense account with Enhanced Inventory Receiving enabled, QuickBooks will no longer replace the Inventory Offset account for affected historical transactions.
Excel (Send reports to Excel)
QuickBooks no longer creates a new worksheet in Excel when updating an existing worksheet.
Aging figures will remain unchanged when a report is created from the Customer Center and exported to Excel.
The option to include a space between columns of reports sent to Excel is now available.
File Operations
Fixed an issue that would prevent QuickBooks from completing a condense successfully.
QuickBooks will no longer display an unrecoverable error 14930 82988 or 14503 77225 when opening a company file.
Improved condense functionality.
Help
Help button on the Open a Company window now displays the correct content.
"Find a local QuickBooks expert" QuickBooks will now prioritize the results with experts that support your version and industry.
In-product Help topics will now open when link is clicked from Search results.
Install
Askforcd is now digitally signed.
Intuit Payment Network
When credits have been applied to an invoice before it is sent, PaymentNetwork now presents the net amount (not the gross) as the default amount to be paid online. Credits applied after the invoice was sent are not reflected in the amount to be paid unless the invoice is re-sent.
Intuit Payment Network will now restore the existing or default value if the account combo box edit is cancelled.
Enable Online Payment will now be automatically checked when creating an invoice from an estimate if the customer online payment link setting is "Always on for this customer".
PaymentNetwork users can now choose to receive payments via credit card (in addition to bank transfer). From within QuickBooks, you can enable/disable credit card acceptance for a single invoice, all invoices for a customer, or for all invoices/all customers.
Non-admin users can now access QuickBooks Statement Writer.
Inventory
The Inventory menu is no longer visible when the "inventory & purchase orders are active" preference is unchecked.
Purchase Orders will now correctly show as closed after billing and receiving for them.
When you create a bill from a PO, the received quantity (from previous item receipts) is now considered when calculating the quantity for the items on the bill.
QuickBooks will now display items used in assemblies in the Transaction List by Serial Number report.
Item QuickReports and Inventory stock status reports quantity now match.
Invoices
QuickBooks will no longer create duplicates in the Select Forms to Send window if the Save button is clicked on an invoice marked To Be Emailed.
Multi User/Hosting
H202 error code for multi-user has been updated to include detailed information to help identify root cause.
Name History on Transactions
Email addresses for customers will now display on the Name History on Transactions pane when creating or viewing invoices.
New User Setup
Blank rows will no longer be displayed when fixing duplicate names in QuickBooks Setup.
Payroll
Saving a timesheet with the Save and New button will no longer have incorrect columns and/or close with an unexpected error.
The timesheet will now correctly show Employee names first in the list when you have already recorded a prior timesheet using the Save and New button.
Enhanced Payroll for Accountant subscribers will now have the ability to print a custom logo on pay stubs and paycheck vouchers.
Price Markup and Markup preferences
(Available in Enterprise Solutions Only)
The word *overflow* will no longer appear in the Price column of the Item List when the price is set to zero.
"Overflow" will no longer appear in the Markup Percent field when cost and price are set to zero.
When the Markup global preference is set to 'Use default: Percent over Cost' and you edit the markup of an item, calculations will now work and display correctly.
Verify and Rebuild can now detect and fix most cases of the overflow error related to price markup.
QuickBooks Attached Documents
QuickBooks will no longer display the Error: Failed to open file: (File path) The specified file was not found, when opening an attached document that has special characters in the name of the file. (#, % etc.)
Improved error messaging when deleting documents that show in the Document Center but have been moved or removed from the system.
QuickBooks File Manager
You will now be required to answer the Challenge questions when restoring and changing the password from the QuickBooks File Manager.
QuickBooks File Manager in-product Help articles have been updated to display 2012 instead of 2011.
QuickBooks Merchant Services
The Merchant Account sign-up has been streamlined.
Some extraneous text will no longer show on the QuickBooks informational message when checking Merchant Account reminders.
Reports
Inventory Site filter has been added to the Inventory Valuation Summary By Site and Inventory Stock Status By Site reports.
QuickBooks no longer displays the Average Cost column on the Inventory Valuation Detail report when the FIFO preference is enabled.
QuickBooks will now display a confirmation message once a report is emailed using the webmail option.
Reports Center
The report center now refers to new servers to improve performance, scalability and user experience.
SDK
You can now add employees from other countries using the SDK without an error.
There is no longer a failure to close QBW32.exe when there is no automatic login permission.
SDK apps can now open connections on Terminal Services machines (in most cases.)
The tag will now be updated correctly. This is only used by the SDK.
Send Forms
You can now edit transactions flagged to email without adding a duplicate email to the Send Forms list.
Startup
QuickBooks will no longer display the Unrecoverable Error 11296 98535" when opening QuickBooks with some company files.
QuickBooks will no longer unexpectedly close when you open a company file through the File menu when the "No Company Open" window is not displayed.
User Interface
Fields and drop-down lists will no longer overlap when changing Assembly Item setup options
Virtual Terminal Plus: Process Payments on Remote PCs
Using any Web-capable PC and this merchant service tool, you can accept credit cards wherever you are.
We've talked about how
Intuit Merchant Services for QuickBooks
lets you accept credit cards from within QuickBooks. But you can also use your Intuit merchant account to process credit cards from any computer that has Internet access, whether you're at a customer's location or convention or special interest fair. Once you're back at your office PC, you can use this free feature to move sales into QuickBooks and apply them to invoices.
To get started with
Virtual Terminal Plus
, log on to the
and sign in using your Intuit login. On the
Set up payment
page, enter the transaction details (or swipe the card using the optional card reader, $69.95; this will lower your discount rate).
Figure 1: Swipe the customer's credit card using the optional card reader or manually enter the details here.
After the payment is processed and approved, you can print customer and merchant copies of the receipt.
Moving Payments Into QuickBooks
Integration between Virtual Terminal Plus and QuickBooks itself is quite good. Simply open the
Customer Payment
screen from the home page or the
Customers
menu. Under
Manage Payments
in the left vertical pane, click
Get online payments.
The
Intuit QuickBooks Merchant Service
window opens, giving you three options: Recurring Payments, Mobile Transactions and Virtual Terminal Plus.
Figure 2: This window displays payments available to download.
The first time you download completed credit card sales from Virtual Terminal Plus, QuickBooks automatically uploads your customer list to the site (you may want to take this step before you begin making remote sales). New online customers are added to QuickBooks, and the lists are synchronized with every subsequent download.
Then the site displays a list of transactions that have been processed and matches them to outstanding invoices (you can also create an invoice here). To ensure that this setting is correct, click
Edit payment preferences
from the Customer Payment screen. And to see a report of the transactions you've added, go to
Reports | Merchant Service Reports
or
Reports | Customers & Receivables | Online Received Payments.
Simple Tools, Complex Process
If you close sales away from the office, the ability to accept credit cards through Virtual Terminal Plus is likely to increase your receivables. Intuit has made this process easy with its tools and integration, but the overall management of credit card sales should not be taken lightly. We can help you get started and troubleshoot along the way.
Portable Productivity: Smartphones Do Invoices, Expenses, Time Billing
These three web-based apps – accessible via your smartphone -- provide mobile access to QuickBooks data.
Accounting in the cloud
is closer than you might think. In fact, it's here, in some cases.
QuickBooks Online
, of course, is entirely cloud-based, but it
does not yet offer all of the features found in Intuit's top-of-the-line products, Premier and Enterprise.
In the meantime, Intuit itself, as well as third-party developers, have built online apps that fill in some of the gaps. These add-on solutions exist on websites, but they can collect data and synchronize it with desktop QuickBooks. So can that iPhone or Android that's sitting on your desk right now.
Many Mobile Applications
To find these apps, go to the
and click on
All Apps.
There are dozens of them, arranged by category (Billing and Invoicing, Customer Management, Inventory Management, Apps by Intuit, etc.).
Your first stop should be at Intuit's
QuickBooks Connect
(this is the name of the online application that you'd use on a remote PC or laptop; the name of the smartphone app is
QuickBooks Mobile
). This app gives you easy access to your customer and sales data when you're away from your office.
Figure 1: QuickBooks Mobile, shown here on the Android operating system, gives you sales tools when you're away from desktop QuickBooks.
Remote Sales Tools
Whether you're working in web-based QuickBooks Connect or on a smartphone, your data and transaction options are similar. QuickBooks Connect has a few more features, like an Item List and Customer Center, but both let you:
·
Access multiple company files
·
View, add, and edit customers, estimates, invoices, and sales receipts, using QuickBooks' custom templates
·
E-mail these forms to customers
QuickBooks Mobile and QuickBooks Connect use the Intuit Sync Manager – located on the desktop where QuickBooks is installed -- to keep data current everywhere. That computer must be running for syncs to work.
Figure 2: You can create and e-mail invoices from QuickBooks Mobile.
Prices start at $9.95/month for one user; a 30-day free trial is available.
Manage Travel Expenses
grabs the data you need (customers, employees, jobs, etc.) from QuickBooks to record expenses on the road. You can enter charges directly into a form or snap a picture with your phone – it'll be attached to your expense report. These charges are then sent to a report template that thoroughly documents the charge, letting you specify variables like the trip purpose, travel policy type, project and client. The status of your approval and payment are also included here.
You can send travel itineraries from your free
TripIt Pro
account and credit card charges directly to an existing expense report to accelerate the process. And once an expense report is approved, money can be moved automatically from the designated company bank account to an employee's account. $8 per month per user; free 30-day trial.
Figure 3: Concur Breeze provides mobile expense management.
Mobile Time-Tracking
If your company has employees or contractors who work remotely and submit hours for approval, consider
eBillity Time Tracker for Intuit QuickBooks
. After it pulls in customers, service items, and employees from QuickBooks, you can invite workers to track their time on their smartphones by either entering it manually or using the timer, and then sync it with the online application.
Mobile workers can use the application in offline mode; entries are uploaded when they reconnect. Prices start at $10/month for Admin and one user.
Figure 4: eBillity Time Tracker for Intuit QuickBooks is a great companion app for remote workers.
The Cloud = Convenience And Accessibility
Synchronization – especially across three or more devices – is a simple concept whose implementation can be not-so-simple. We can help you determine which apps make sense for you and get them up and running.
Integrated, web-based applications accessed by whatever computing device happens to be nearby are the essence of cloud-based accounting. Intuit and its companion mobile apps offer the convenience and accessibility that the Internet is making possible.
If you need help with any of these applications, or questions about “the cloud”, please email or call us. We are your partner in building a successful business.